Registered Charity: 1149377

© 2012-2019 East Kent Nostalgic Bus & Coach Trust. All rights reserved. 

East Kent Nostalgic Bus & Coach Trust

25 Station Road

Folkestone

Kent CT19 4AY

Collecting Policy
The Vault

The Trusts collecting policy focuses on material relevant to the history of East Kent Road Car Company. Like all responsible charities and museums, the Trust will ensure that restored vehicles and artefacts are preserved for the benefit of the public.

 

Collecting is one of the core areas of work in the Trust. New materials are being added to the collection all the time and the Trust is always grateful for offers of new items. All potential acquisitions are carefully considered to ensure that they meet the criteria of our Collecting Policy. There are many things to consider, such as the condition of the object, its significance to the collection, and whether the Trust already has similar objects.

Memory Lane

Collecting Policy

The Trust will purchase significant items, although carefully consider what it purchases due to budget limitations. If the cost was beyond the Trusts means, but the Trust needed to collect the item, then the Trust would seek external funding for the purchase. The Trust does not buy artefacts from persons that are selling items originally donated to them. These should be donated back to a Trust or museum and not retained or sold for profit. The Trust will accept artefacts on loan, for which a receipt will be given.

Items the Trust will continue to acquire:

 

  • East Kent photographic negatives and slides;

  • East Kent advertising posters;

  • East Kent bus / coach maps and timetables;

  • East Kent enamel signs and plates, including bus stops;

  • East Kent uniforms, including cap and PSV badges;

  • East Kent coach tour memorabilia;

  • East Kent stationery;

  • East Kent books;

  • East Kent stories and memories (staff / passengers); and

  • East Kent vehicles.

 

The Trust's collection is not kept permanently on public display. However, the Trust will present a sample in its exhibition / museum vehicle. In addition to public display, the Trust's collection may be used by visiting researchers; local historians; and visiting school groups. In general, because of the increased risk of loss or damage, the Trust does not lend objects to individuals or groups. 

 

The Trust will also have a running collection of buses and coaches to be used for educational and promotional activities. These vehicles will be maintained in an operational condition, so they can be seen at events, shows and promotional activities. 

 

The Trust's collection is held in trust for the benefit of the public. If the Trust or its future museum was affected by permanent closure, the Trust would transfer its collection to a similar museum under its legal obligations as a charity. Any bus group losing its charity status should not hold items that were loaned or donated, but should pass on to another charity or museum. The Charity Commission can offer further advice on this legal requirement.

 

For clarification, the Trust will require persons to assign copyright - this is an invitation, rather than a demand. The Trust receives many requests for copies of material in its collection and website, for a variety of purposes including research and private study. Whilst copyright law allows the Trust to provide copies of some material for non-commercial research and private study, without seeking the copyright owner's permission, the need for authors and publishers to obtain permission can involve the Trust in significant amounts of work, especially where the copyright owner does not inform the Trust of changes of address, for example.

 

Assigning copyright to the Trust will reduce the administration involved in handling such requests, thereby enabling more time for the Trust to maintain the Trust's collection and provide the opportunity for the Trust to continue to raise income to improve Trust exhibitions and other facilities for the benefit of the public.

 

If you would like to discuss the possibility of donating an item to the Trust, please complete the form on the contact page or separately to: info.ekbcpreservation@gmail.com